Aboutweddings.com wedding reception article: locations / on-site vs off-site

Venues are basically divided into two main categories; on- and off-site.

On-site venues include hotels, private clubs and restaurants. These locations provide the majority of services you will need for your reception: catering, beverages, tables, chairs, china, flatware, linens and serving staff. They normally charge on a per person basis and have a minimum guest requirement. An on-site facility does not normally charge a room rental fee as long as the minimum headcount is achieved. However, if they do charge a rental fee for the room, you may be able to negotiate this fee at the time the contract is signed.

Off-site facilities encompass private residences, historic estates, wineries, galleries, event sites and community centers. These locations offer the use of the facility for one flat fee, providing no other services. You then have the freedom of bringing in your own vendors or choosing from a list of preferred vendors. These facilities are extremely popular with couples who have diverse food preferences and who prefer to bring in their own liquor.

Certain historic buildings, although there may appear to be a kitchen on the premises, may not be up to present day codes. In this case your catering staff may be required to provide their own cooking equipment. Make sure all of this is spelled out in advance of signing your contract.

With off-site facilities it is strongly recommended, and at times required, to purchase additional insurance for the day of the reception. These event "umbrella" policies are reasonably priced and can be obtained through a current homeowner's policy.

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