Aboutweddings.com wedding reception article: contract / get it in writing

When discussing costs, especially regarding food and beverage, make sure you get the price inclusive of tax and gratuity. On a $20,000 event, a normal tax and gratuity will be an additional cost of $5,000.

Rates vary significantly depending on the type of venue, the number of guests and the time of year. If your location does charge a fee for the room it will generally be based on usage for a block of time.

Some venues begin calculating rental time from the moment your caterer, or staff, arrive on-site, not necessarily just the running time of the reception. If you anticipate your reception running longer, confirm all overtime charges.

A deposit will be required to secure your date (usually 50% at the time of booking and the balance on the day of the event).

Clarify these issues well in advance. All details of your reception should be written in a contract signed by you and the venue representative.

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